Board of Health Minutes
Minutes for: March 10, 2009
Date
Attendance: Vincent Forte Guy Fleuette
Louise Arnold Agent Graf
Called to order at: 7:35pm / Vincent Forte
Time / by whom
Tobacco Control Appearance: Barbara Grimes-Smith and Antoinette Raymond, Directors for Tobacco Free Partnership, appeared before the Board. They briefly discussed MHOA, the mini grant, retailer education and retailer sign inspections. She supplied Agent Graf with forms so he could perform his own retailer inspections. She indicated that the signage inspections should take place twice a year.
The primary purpose for their appearance was to discuss the recent tobacco check that was not documented correctly. Ms. Grimes-Smith and Ms. Raymond both apologized for the discrepancies. The Board requested that they have a different consultant to perform tobacco checks going forward. Ms. Raymond supplied the Board with a third party list of consultants who can perform inspections. Ms. Arnold asked how one becomes approved to be a tobacco inspector. Ms. Grimes-Smith advised the Board that six hours of compliance training is required. Youth training is also required. Ms. Arnold requested that Ms. Grimes-Smith send the Board more information on in-housing compliance training.
Ms. Raymond also suggested that the Board use the remaining grant money towards retail inspections or rechecks. The Board will request from Laura Renaud the balance of the grant for the next meeting. Ms. Grimes-Smith mentioned that she was unsure as to what the State’s budget cuts will look like for next year.
Ms. Raymond and Ms. Grimes-Smith reminded the Board that the grant renewal is due by the end of March. The only part of the renewal left for the Board is the retail inspections.
Mr. Fleuette motioned to delegate Agent Graf to take on the retail inspections and solicit the in-house compliance training so the Board can get inspections done by the end of March so the grant can be renewed; Ms. Arnold seconded motion and the Board voted unanimously.
Approval of Minutes The minutes from 2/24/09 were reviewed and amended. Ms. Arnold motioned to accept the minutes as amended, Mr. Fleuette seconded the motion and the Board voted unanimously.
OLD BUSINESS
2009 Goals The Board reviewed the list of goals for 2009 that was discussed and motioned at the last meeting. Mr. Fleuette suggested that the Board forward the goal list to the Board of Selectmen; the Board agreed.
EDS Ms. Arnold brought in the draft to the proposal to the EDS exercise. She will bring back the draft for the Board to review and discuss.
2009 Timeline The Board reviewed and acknowledged timeline.
Fiscal Year 2009 Budget Adjustments The Board discussed the budget for fiscal year 2009. It was discussed that since Agent Graf’s time allocation for Title V and new construction inspections has opened up some free time and since we are now upon a budget crisis the Board will be allocating Agent Graf to take on some in-house food inspections. Agent Graf advised the Board that he believes he could take over Food Service Category Inspections 1, 2 and 6 to absorb as many costs as possible due to the new budget.
Mr. Fleuette motioned to incorporate food inspections within the function and timeframe of our Health Agent for categories 1, 2 and 6 and take them in-house for fiscal year 2010; Ms. Arnold seconded the motion and the Board voted unanimously.
The Board discussed the need to come to an agreement with third party inspectors. Agent Graf was unsure what to tell the third party inspectors until the Board found out how its budget needed to be changed. The Board stated the need to restructure the fees based on the two categories left. Agent Graf offered to put together a fee schedule for the next meeting. The Board accepted Agent Graf’s offer and stated that they would like to meet with the two third party food inspectors regarding the fee structure for the first meeting in April.
NEW BUSINESS
Burial Agent Appointments The Board reviewed the Notice of Appointment for Burial Agents, Leslie and Francis Cartier. Mr. Fleuette motioned to reappoint the Cartier’s as Burial Agents to the Board of Health for the term 3/10/09 to 3/10/10; Ms. Arnold seconded the motion and the Board voted unanimously.
CORRESPONDENCE
The Board reviewed and acknowledged the following correspondence: Monthly budget summary and Municipal Public Health Stability. The Board would like Laura Renaud to inquire whether the Title V fund will remain available due to the State budge crisis and to advise the Board.
BILLS
Mr. Forte motioned to pay the following bills, Mr. Fleuette seconded the motion and the Board voted unanimously:
VNS $583.33
Ms. Arnold motioned to pay the following bills, Mr. Fleuette seconded the motion and the Board voted unanimously:
NEOS $54.96
Mr. Forte motioned to pay the following bills, Ms. Arnold seconded the motion and the Board voted unanimously:
Chemserve $1189.20
Mr. Fleuette motioned to pay the following bills, Ms. Arnold seconded the motion and the Board voted unanimously:
Tara Gurge $140.00
Tara Gurge $225.00
BETTERMENT BILLS
None
HEALTH AGENT REPORTS
The Board reviewed and acknowledged the inspection reports.
PLANS FOR REVIEW
#1 & #2 Farm Street – Stallbrook Business Park Mr. Forte motioned to approve Lot 1 Stall Brook Business Park as approved by Agent Graf; Mr. Fleuette seconded the motion and the Board voted unanimously.
Mr. Fleuette motioned to approve Lot 2 Stall Brook Business Park as approved by Agent Graf; Ms. Arnold seconded the motion and the Board voted unanimously.
10 Stone Street variance Mr. Forte motioned to reduce the leach field from 4’ to 3’; Ms. Arnold seconded the motion and the Board voted unanimously.
ADJOURN
Mr. Fleuette motioned to adjourn the meeting at 10:05 pm, Ms. Arnold seconded the motion, and the Board voted unanimously to adjourn.
Kelly McGovern
Board of Health Minutes Clerk
3/11/09
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